Are you an employer in Île-de-France and looking for a way to simplify the management of Navigo pass reimbursements for your employees using the Paris metro for their home-to-work journeys?
Today, more than 40% of employees in theÎle-de-France region use the RATP public transport network (metro, bus, tramway, RER, etc.) for their home-to-work journeys, and companies that reimburse employees ask for proof of payment for the Navigo pass (Navigo machine receipt or annual Navigo collection sheet). There is a huge need for HR teams to simplify the management of Navigo pass reimbursement.
Legal framework for the reimbursement of the Navigo pass by the employer
Employers are obliged to cover at least 50% of the cost of transport to and from work. Employees in the private sector who use public transport to go to work are obliged to have part of their costs reimbursed, including half the cost of an RATP season ticket for those travelling in the Paris region.
Who is covered by the Navigo pass refund?
All Île-de-France employees using the RATP transport network are concerned, including part-time workers and trainees.
What transport is involved?
These are public transport services such as the Paris metro, bus, tramway, RER...
Which tickets are concerned?
Only season tickets, such as the Navigo pass, are reimbursed by the employer as part of the 50% reimbursement of transportation costs. Passes can be annual, monthly or weekly. Single tickets are not reimbursable.
What are the conditions for reimbursement of the Navigo pass?
At least 50% of the cost of the Navigo pass is reimbursed. Reimbursement by the employer is made on a monthly basis (including for annual season tickets), no later than the end of the month following the purchase of the ticket. To be reimbursed, the employee must present a Navigo receipt every month.
Should the reimbursement of the Navigo pass be mentioned on the payslip?
The amount of the Navigo pass paid must be mentioned on the payslip.
What tax exemptions are available?
Partial refunds of the price of season tickets are exempt from income tax.
Worklife, an offer to simplify the reimbursement of the Navigo pass by the employer
A payment card valid for all transport operators
Until now, the 50% contribution towards transport costs was limited to the Navigo pass, but the Worklife card now enables companies to finance sustainable mobility options such as bicycles, electric scooters, car-sharing and electric scooters. The card is valid on all sustainable mobility operators in the Paris region, and is no longer limited to the RATP network.
A card allowing the employer to pay for single tickets
In line with the new teleworking practices, Worklife now offers the only card that also allows the payment of single tickets. The company can now finance only the days of presence in the office and no longer an annual subscription. This is a source of savings for the company, but also makes the employee responsible for his or her choice of transport.
Purchase of the Navigo Pass - an instantaneous breakdown of the employer and employee share
Employees link their personal payment method to their Worklife card. This way, instead of paying the full monthly fee and then getting reimbursed, they now pay with their Worklife card and the employer/employee split is automatic and instantaneous. The card is linked to a mobile application that allows all transactions to be tracked.
Simplified management for HR teams
With the Worklife card, transactions can be tracked and their validity checked against the company's mobility policy instantly. The card automatically makes the breakdown of sustainable mobility/monthly/annual subscription reimbursement to the RATP, which greatly simplifies the management of human resources professionals. Worklife guarantees the use of sustainable mobility by employees and provides the company with a single monthly certificate for all employees.
